Case study — Eliminate Waste
From 2 Hours to 10 Minutes
Trading repetitive tasks for real results
- Client
- Automated equipment manufacturer
- Team
- 3-person buying team
- Project length
- 3 weeks
Before
2+ hours a day
Manually pulling drawings to release POs
After
10 min or less
Tool pulls drawings automatically
- Buyers control their own day and how they release POs
- Time returned to supplier management, cost savings and performance work
What the client wanted
Remove wasted effort on routine, low-value tasks.
The challenge
A small buying team supporting a fast-moving operation was spending more than 25% of its time on low-value, repetitive work: manually pulling drawings to release POs. That left little room for the higher-value work that saves money, manages suppliers and improves performance, so those tasks kept getting pushed back.
The approach
- 01Assessed the team's existing process and tools.
- 02Mapped the current process to see where the time was going.
- 03Built a tool that pulls drawings from their vault automatically, in minutes instead of hours.
The point of impact
Flexible, human-in-the-loop automation. The buyer stays in control of how and when POs get released, whether that means reviewing the full requisition list or pulling just a few drawings. The tool fits the way they work, so they saved time and energy for the work that matters most.
“Using this tool is the best part of my day now... the hours saved gave me back the time I needed to support the operations and delivery on my objectives.”
What made it work
Find the manual, repetitive tasks and build simple but effective tools. It wins every time.
Next step
Want hours of low-value work turned into results?
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